DEVB TC(W) No. 3/2023, Annex A 5(12)(b)
Digitised tracking of site plant, lifting gear and powered tools
Annex A, clause 5(12)(b), of DEVB TC(W) No. 3/2023 requires a unique digital ID code on every site plant, MEWP, lifting appliance, lifting gear and powered tool. A scan shows its certification, examination and maintenance records, and an overdue item raises an alert. Kodifly supplies the tags, scanning and records on SpatialSense.
What the circular requires, and how sites use it
Clause 5(12)(b)(i) asks for a digitised system that tracks, in real time, the current status of all site plants, Mobile Elevating Work Platforms (MEWPs), lifting appliances, lifting gears and powered tools. Status means the record of test certification, examination, checking and maintenance. The Buildings Department and CIC name the category as site plants, powered tools and ladders.
On site, each item arrives with a tag. A supervisor scans it with a phone before the item is used and sees whether its papers are in date. If they are not, the item is flagged before it is put to work, not after an inspector finds it. The records are kept on the platform and the contractor keeps them up to date.
Requirements in Annex A, clause 5(12)(b)
| Topic | Clause | What it says |
|---|---|---|
| Scope | (b)(i) | All site plants, MEWPs, lifting appliances, lifting gears and powered tools used on the site. |
| Identity | (b)(i) | A unique digital identification code attached and secured to each item. |
| Scan | (b)(i) | Site supervisors and management scan the code with a mobile device. It shows certification, examination, checking and maintenance records from the platform. |
| Records | (b)(i) | The contractor updates and maintains the certification and maintenance records. |
| Alert | (b)(ii) | The device shows an alert for outdated certification, or examination, checking or maintenance that is overdue. |
| Message | (b)(ii) | An automatic SMS or in-app pop-up to site supervisors and the Safety Officer, with equipment ID, scan date and time, and status. Recorded at the platform. |
| MEWP register | 5(12)(i)(i) | A register in the tracking system of every MEWP on site and whether it has smart monitoring, included in the monthly safety report. |
Typical flow on a Hong Kong site
Tag
Each plant, lifting gear and tool gets a unique digital ID when it arrives.
Load records
Certificates, examination dates and maintenance history go into the platform.
Scan
A supervisor scans the tag before use and sees the current status.
Alert
Outdated or overdue items trigger a pop-up and an alert to supervisors and the Safety Officer.
Update
Once the item is examined or serviced, the record is updated and the alert closes.
How Kodifly supplies, installs and runs it
Tags, scanning and records come as one package, joined to the same platform as every other 4S device.
Devices, software and set-up together
Tags with a unique digital ID for each item
Scanning on supervisors' phones
Certificate and examination records on SpatialSense
Overdue alerts by SMS or in-app pop-up
Alert record for follow-up
MEWP register for the monthly report
Tagging and record loading at set-up
Plant and tool tracking, answered
What does the circular require for plant and tool tracking?
A digitised system with a unique ID code on every item, scan access to certification, examination, checking and maintenance records, and an automatic alert when any record is outdated or overdue (Annex A, clause 5(12)(b)).
Which equipment is covered?
All site plants, MEWPs, lifting appliances, lifting gears and powered tools used on the site (clause 5(12)(b)(i)). The Buildings Department and CIC describe the category as site plants, powered tools and ladders.
What triggers an alert?
Outdated certification, or examination, checking or maintenance that is overdue (clause 5(12)(b)(ii)).
Who receives the alert, and how?
Site supervisors and the Safety Officer, by SMS or in-app pop-up. The alert is recorded at the platform for follow-up and shows the equipment ID, scan date and time, and status (clause 5(12)(b)(ii)).
Where are the records kept?
On the centralised management platform, or on a control platform if the contract does not specify a CMP. The contractor updates certification and maintenance records there (clause 5(12)(b)(i)).
How does tracking relate to MEWPs?
The tracking system carries a register of every MEWP on site and whether it has smart monitoring fitted. The register goes in the monthly safety report (clause 5(12)(i)(i)).
Related guides
Tag your plant and tools
Tell us the plant, lifting gear and tools on site. We will plan the tagging and the records.