DEVB TC(W) No. 8/2025, Annex A 7.5.1(ii)
DWSS Site Diary module: G.F. 536 and Site Record Book
The Site Diary module is the second mandatory DWSS module in DEVB TC(W) No. 8/2025 (Annex A 7.5.1(ii)). It digitises G.F. 536, or the ArchSD Site Record Book, with a record, review and endorse workflow, site photos, and statistics on labour, plant and weather. Kodifly delivers it in SpatialSense.
What the Site Diary module is
Annex A 7.5.1(ii) says the Site Diary refers to G.F. 536 and the Site Record Book refers to the ArchSD Site Record Book. In the DWSS filing format they carry the type codes SD and SRB (7.3.4).
The module is the daily record of the site. Its labour and plant figures also feed the Labour Return module, which must retrieve labour information from the Site Diary automatically (7.5.1(v)(d)). Photo records must be part of the form.
What each diary records
Annex A 7.5.1(ii)(c) lists five items the form must be set up to record.
| Record item | What the form holds | Where it goes next |
|---|---|---|
| Progress of work | Work done on the day | Site Diary statistics |
| Plant and labour employed | Labour and plant on site | Labour Return, and iCWP staff, labour and plant numbers |
| Weather and site conditions | Conditions that affect the works | Weather statistics |
| Site photos | Photo records with date, time and GPS (7.4.9) | The same form |
| Occurrences affecting progress or quality | What happened and the extent of the effect | Raw Site Diary data |
Workflow and who signs
Annex A 7.5.1(ii)(b) sets three stages. The workflow agreed with the employer's representative, within six weeks of commencement, names the people (7.4.4).
Record
The site team creates the diary on the app or browser. A draft can be saved and edited before submission (7.3.6).
Review
The assigned reviewer receives the diary through the workflow and gets a notification (7.1.3).
Endorse
The endorsing party signs off. The record is then locked, and each action carries its approver and time (7.3.7, 7.3.8).
Statistics the module must show
Annex A 7.5.1(ii)(e) sets the Site Diary statistics. The DSR (section 4.4) sets what goes to iCWP.
| Annex A statistic | What iCWP receives (DSR 4.4) |
|---|---|
| Overdue actions | Number of overdue Site Diary in a period |
| Completed, incomplete and outstanding diaries | Number completed and incomplete in a period |
| Labour and plant deployment | Number of contractor's staff, labour and plant |
| Weather conditions | Not listed separately. The raw Site Diary data is collected |
| Instructions issued to the Contractor | Not listed separately. The raw Site Diary data is collected |
The DSR notes that its sample Site Diary template does not apply to ArchSD contracts.
How SpatialSense does it
SpatialSense is built to Annex A 7.5.1(ii), and Kodifly delivers it as part of the complete DWSS.
Built to Annex A
G.F. 536 and Site Record Book forms
Record, review and endorse workflow
Photos dated and placed on the plan
Labour feed to the Labour Return
Diary statistics dashboard
Data to iCWP
Site Diary module, answered
Which form does the Site Diary module digitise?
G.F. 536 for the Site Diary, and the ArchSD Site Record Book for ArchSD contracts (Annex A 7.5.1(ii)(a)).
What must a diary record?
Progress of work, plant and labour employed, weather and site conditions, site photos, and any occurrence that affects progress or quality and the extent of the effect (7.5.1(ii)(c)).
What is the workflow?
Recording, review and endorsement (7.5.1(ii)(b)). Forms can be created, submitted, received, approved, rejected and answered on the mobile app and in a browser (7.4.5).
Does the Site Diary feed the Labour Return?
Yes. The Labour Return forms must allow automatic retrieval of labour resource information from the Site Diary or Site Record Book (7.5.1(v)(d)).
What does the Site Diary send to iCWP?
DSR section 4.4 lists overdue diaries, completed and incomplete diaries, numbers of contractor's staff, labour and plant, and the raw Site Diary data.
Can a diary be changed after endorsement?
Not directly. Submitted, reviewed or approved records are locked, and changes are made through rejection and resubmission that supersedes the earlier record (7.3.7).
Related guides
See a Site Diary in SpatialSense
Send us your contract type. We will walk through the diary, its photos and its statistics.